- Location: Western India
- Size: 1,500 sqm Corporate Hub
- Solution: Managed Space
- Advisory Partner: Offices iQ
Offices iQ is an independent office brokerage and flexspace advisor with no affiliations to specific operators, landlords or workspace providers. Our advice is always based solely on achieving the best outcome for our clients.
Delivering a New Corporate Hub Within a Fixed Timeframe
A multinational technology company approached Offices iQ to support the creation of a new corporate hub in Western India.
The project formed part of a wider workplace strategy and needed to be delivered within a strict timeframe due to the expiry of the client’s existing leased office.
The new workspace would support a growing graduate recruitment programme and therefore needed to be located within an established technology park environment capable of attracting and retaining skilled employees.
Alongside the location requirements, the workplace needed to reflect the standards, branding and user experience found across the organisation’s wider global portfolio.
The client also operated within a highly regulated industry, requiring stringent access control measures and workplace security standards.
Key Requirements
- Technology park location
- Approximately 1,500 sqm of dedicated workspace
- Open-plan working environment for 200 desks
- Collaboration areas and meeting rooms
- Dedicated café and breakout facilities
- Corporate branding aligned to global standards
- High-security workplace environment
- Delivery within a fixed timeframe
- No CAPEX
Evaluating the Market
Offices iQ conducted a detailed review of the Indian office space market, assessing both managed space and serviced office solutions capable of meeting the client’s operational and workplace objectives.
Rather than simply presenting available properties, we focussed on identifying providers capable of delivering a fully customised corporate environment.
Offices iQ connected with managed providers in the region. Each was tasked with presenting how they would deliver the workspace, demonstrating their approach to design quality, project delivery, timelines and their ability to maximise the potential of the available floorplates.
The client was engaged throughout the decision-making process, including reviewing completed projects delivered by each provider elsewhere in the region.
This process ensured that the final selection was based not only on location and commercial terms, but also on confidence in the provider’s ability to execute the vision successfully.
Coordinating Multiple Stakeholders
One of the more complex aspects of the project was the number of stakeholders involved in the decision-making process.
The workspace required input from local operational teams, global workplace stakeholders, legal departments, compliance functions and leadership teams.
Whilst each group brought valuable perspectives, maintaining alignment around the core objectives of the project was critical.
Offices iQ acted as a central point of coordination throughout the process, helping ensure that workplace decisions remained aligned with the wider business goals rather than becoming fragmented by competing priorities.
At the same time, we worked closely with both the client and provider to navigate contractual requirements that differed significantly from standard operator agreements, facilitating discussions that enabled both parties to reach a workable commercial framework.
Bringing the Workplace to Life
The selected solution involved transforming a shell & core space into a fully operational corporate hub tailored specifically to the client’s requirements.
Throughout the delivery process, Offices iQ remained involved across all stages of the project, supporting:
- Provider selection
- Commercial negotiations
- Workplace design reviews
- Delivery milestones
- Legal and compliance discussions
- Stakeholder communication
- Post-completion quality assurance
This ensured visibility and accountability throughout the project lifecycle whilst allowing the client to remain focussed on its core business operations.
The Completed Solution
The finished workspace delivered:
- Approximately 1,500 sqm of dedicated office space
- 200 workstations in an open-plan environment
- Collaboration and breakout zones
- Meeting and training facilities
- Dedicated café space
- Corporate branding integrated throughout
- Secure access controls aligned to company standards
- Fully managed workplace services
The client benefits from a single quarterly invoice covering workspace occupancy, management and operational services, providing simplicity and cost certainty throughout the term.
Project Outcomes
The completed hub enabled the organisation to transition into its new workplace within the required timeframe whilst maintaining consistency with its global workplace strategy.
Business Benefits
Workplace Experience
- Modern environment aligned to global corporate standards
- Workspace designed to support graduate recruitment and retention
- Strong employee experience within a leading technology park location
Operational Simplicity
- Single managed agreement
- One quarterly invoice
- Reduced internal management burden
Financial Control
- No CAPEX
- Predictable occupancy costs
- Commercials delivered within the agreed budget
Project Assurance
- Clear governance throughout delivery
- Coordination across multiple stakeholder groups
- Managed implementation from selection through to occupation
The Value of Independent Advice
Projects of this nature require more than simply identifying available office space.
Success depends on balancing workplace objectives, operational requirements, stakeholder expectations, commercial considerations and delivery timelines.
By combining market knowledge, project oversight and independent advice, Offices iQ helped this multinational technology company create a fully customised managed space solution that met both its immediate requirements and longer-term workplace objectives.
Whatever flexspace clients are considering, whether it be managed space or serviced offices, our role remains the same: ensuring the end solution is the one that best supports the organisation’s goals.